Every plan starts with dependable retail operations. Professional adds livestock, tank, staff, and customer-growth tools. Complete adds every specialty module, managed cloud infrastructure, and Priority Care.
For smaller stores needing dependable retail, inventory, customers, and basic livestock operations.
For stores managing advanced livestock, tanks, staff, loyalty, and operational reporting.
Every AquaMind module, managed cloud infrastructure, data protection, and Priority Care.
All three prices are per business location. Annual totals are Core $2,388, Professional $4,188, and Complete $6,780. Taxes, hardware, card-processing fees, extra locations, usage charges, and custom work are separate.
A check means the feature is included in the subscription. “Available” means it can be added at the rate shown in the expansion table or through a custom quote.
| Feature | Core$199/month | Professional$349/month | Complete$565/month |
|---|---|---|---|
| Plan capacity and account access | |||
| Business locations included | 1 | 1 | 1 |
| POS registers included | 1 | 2 | 2 |
| Back-office users | Standard allowance | Expanded allowance | Unlimited |
| Additional registers and locations | Available | Available | Available |
| Customer account and subscription portal | ✓ | ✓ | ✓ |
| Automatic AquaMind software updates | ✓ | ✓ | ✓ |
| Retail, checkout, inventory, and customers | |||
| POS checkout, returns, and refunds | ✓ | ✓ | ✓ |
| Taxes, discounts, and checkout promotions | ✓ | ✓ | ✓ |
| Standard inventory and stock counts | ✓ | ✓ | ✓ |
| Purchase orders and vendor management | ✓ | ✓ | ✓ |
| Customer profiles and sales history | ✓ | ✓ | ✓ |
| Barcode and tank-label printing | ✓ | ✓ | ✓ |
| Square and Stripe payment integrations | ✓ | ✓ | ✓ |
| Basic sales and inventory reports | ✓ | ✓ | ✓ |
| Mobile management access | ✓ | ✓ | ✓ |
| Live animal, breeding, and traceable movement | |||
| Basic livestock sales records | ✓ | ✓ | ✓ |
| Individual and batch animal records | — | ✓ | ✓ |
| Species, source, and lineage records | — | ✓ | ✓ |
| Breeding pairs, hatch dates, and grow-out records | — | ✓ | ✓ |
| Quarantine, movement, and mortality logs | — | ✓ | ✓ |
| Tank, water, maintenance, and automation | |||
| Tank inventory and livestock assignment | — | ✓ | ✓ |
| Water readings and measurement history | — | ✓ | ✓ |
| Feeding and maintenance schedules | — | ✓ | ✓ |
| Tank alerts and operational reminders | — | ✓ | ✓ |
| Connected sensor and controller integration | — | — | Allowance included |
| Remote equipment controls | — | — | ✓ |
| Additional managed endpoints | — | — | Available |
| Staff operations and customer growth | |||
| Staff access, roles, and permissions | Basic | Advanced | Advanced |
| Daily feeding, cleaning, and operations tasks | — | ✓ | ✓ |
| Staff schedules and time clock | — | ✓ | ✓ |
| Completion verification and accountability | — | ✓ | ✓ |
| Loyalty points and memberships | — | ✓ | ✓ |
| Gift cards and store credit | — | ✓ | ✓ |
| Customer segmentation and promotions | — | ✓ | ✓ |
| SMS messaging | — | Usage based | Usage based |
| Medical, treatment, compliance, and traceability | |||
| Medication inventory | — | — | ✓ |
| Dosage calculations and treatment plans | — | — | ✓ |
| Animal and tank treatment history | — | — | ✓ |
| Prescription, withdrawal, and treatment reminders | — | — | ✓ |
| Printable treatment reports | — | — | ✓ |
| Acquisition-to-sale traceability | — | — | ✓ |
| Chain of custody and source documentation | — | — | ✓ |
| Inspection, quarantine, and audit records | — | — | ✓ |
| Regulatory report exports | — | — | ✓ |
| Inspection-ready PACFA recordkeeping tools | — | — | Tools included |
| Analytics, e-commerce, appointments, and services | |||
| Advanced operational reports | — | ✓ | ✓ |
| Forecasting and reorder recommendations | — | — | ✓ |
| Margin analysis and custom reporting | — | — | ✓ |
| AquaMind AI assistant and operational alerts | — | — | ✓ |
| Online catalog and synchronized inventory | — | — | ✓ |
| Pickup, delivery, online payments, and order management | — | — | ✓ |
| Appointments, reminders, and service history | — | — | ✓ |
| Cloud service, data protection, onboarding, and support | |||
| Standard cloud backup | ✓ | ✓ | ✓ |
| Remote management dashboard | — | ✓ | ✓ |
| Managed Cloud Infrastructure & Data Protection | — | — | ✓ |
| Continuous service and database monitoring | — | — | ✓ |
| Security patching and encrypted off-site backups | — | — | ✓ |
| Backup retention and disaster-recovery procedures | — | — | ✓ |
| Standard support included | Phone + email | Priority phone + email | |
| AquaMind Priority Care | +$29/month | +$29/month | Included |
| Proactive register and device health monitoring | With Priority Care | With Priority Care | ✓ |
| Priority queue and remote troubleshooting | With Priority Care | With Priority Care | ✓ |
| Data migration assistance | Self-service | Quoted by scope | Defined assistance |
Compliance note: AquaMind provides recordkeeping and traceability tools. It is not legal advice, a compliance guarantee, or a government certification.
Allowances: Final user counts, endpoint allowances, migration limits, retention periods, and support response targets must be stated in the customer agreement before launch.
Core includes email support. Professional includes phone and email support. Priority Care moves Core and Professional customers into the priority queue and adds proactive register and device monitoring. It is already included with AquaMind Complete.
What each module costs on its own, plus the ranges covering common add-ons and implementation work. Final pricing depends on hardware, data quality, deployment scope, and support requirements.
A complete register in one box — pre-configured for your store and ready to plug in. Already have compatible gear? Check it against the requirements and skip the kit at checkout.
| Module | Monthly | Annual | What it covers |
|---|---|---|---|
| Aquarium OS Core | $295 | $3,540 | Tanks, fish, racks, sensors, control, water log |
| Lighting | $20 | $240 | SK6812 RGBW lighting schedules and modes |
| Square Integration | Included | Included | Customer and Square account connection |
| Tuya Integration | $20 | $240 | Tuya smart-plug control |
| Tank Logs | $20 | $240 | Daily-care logs, parameter history, photos |
| Time Tracking | $10 | $120 | Clock-in and clock-out, timesheets, payroll |
| POS | $100 | $1,200 | Full point of sale: checkout, cash drawer, receipts |
| AI Assistant | Included | Included | AI-powered tank advice and chat |
Module rates are per business location. The plans above bundle these modules at a set price — AquaMind Complete carries every module and the remote-support plan for $565 per month, or $6,780 annually. Modules are listed individually so you can see what each part of the system costs.
| Additional item | Pricing | Billing |
|---|---|---|
| AquaMind Priority Care | $29 | Per location, per month; included with Complete |
| Additional POS register | $15–$25 | Per month |
| Additional business location | $325–$395 | Per month |
| Managed sensor or controller endpoint | $1–$3 | Per endpoint, per month |
| SMS messages | Usage based | Metered |
| Dedicated server environment | +$100–$300 | Per month |
| Onsite support | $125–$175 | Per hour, plus travel |
| Custom programming | $150–$200 | Per hour |
| Major data migration | $750–$2,500 | One time |
Large store groups, coral farms, breeders, and specialized facilities may need custom endpoint counts, data migration, dedicated hosting, integrations, or service-level commitments.
AquaMind Professional combines retail, livestock, tanks, staff, loyalty, reporting, and remote access for $349 per month. Priority Care can be added for $29 per month.